Meet Our Authors
Creating forms in MS Word 2007
By Sheri T
In MS Word 2003 there was a Forms toolbar which allowed you to place fields on a document for input on a generic form. The fields could be customized to be restrictive as to the type of input. In 2007, where there aren’t any toolbars, these form fields are not by default on the ribbon.
First click on the Office button, then click on the Word Options button along the bottom of the menu. Check Show Developer Tab on Ribbon.
This allows you to find fields to add to your document. BUT the problem is that the ab| field does not allow you customize its properties.
The solution is to click on the Legacy Tools button (found in the bottom of the Controls group on the Designer tab). The Legacy Tools are the same buttons that you had available to you in the 2003 version of MS Word! The ab| field found here allows you to limit the type of data that is input into this field to text, number, date, time or a calculation.
Filed Under General, Office, Word |
The ruler, when displayed in Word, is a very helpful tool. However, it would sometimes be very nice to know a bit more than what the ruler shows you by default. For instance, you can see on the ruler that you have a tab set at three inches, but what if you want to know how far that tab is from the right margin instead of the left?
Word includes a nifty feature that allows you to see exactly where your tabs and margin settings reside on a line. To take advantage of this tool, click on a tab or margin marker on the ruler. Do not release the mouse button, however. Now, click on the right mouse button. You should now be holding down both mouse buttons.
Notice that the normal ruler measurements disappear, and instead there are distance measurements. Click the thumbnail (small image) above. The measurements outside the margins show how far to the edge of the paper (1″); those inside show how far it is from a tab to both margins (1.38″ from the left margin and 5.12″ from the right margin).
Filed Under Word |
Mouseless Formatting in Word
By Jane H
Basic formatting can be done quickly from the keyboard, reducing the amount of time you spend using the mouse. As with any formatting it starts with selecting text, which also can be done from the keyboard. To select text, try the following:
- Use the directional arrows located between the keyboard and numeric keypad to position the insertion point at the beginning of the target text.
Filed Under Word |
Benefits of Training
By Sheri T
People are either thrilled or upset when their company tells them they have to attend a training. I do understand that when you are already very busy, it just makes your day more stressful to be away from your desk for several hours. BUT, when you take the time to learn the most efficient way of performing task, you will be more efficient. Training.com states that you will actually be 230% more effective than someone who has not been trained. This means that the few hours you give up in a training class, you will make up for in efficiency multiple times over!
In today’s economy the best thing you can do for your career is to be up-to-date with the latest technology as well as being an efficient user of that technology.
Don’t consider training a burden on your day. Consider it a benefit, one that no one can take from you (even if you do have to change jobs). It is reassuring that your company is spending their money investing in your skills.
Filed Under Desktop Education, Excel, General, Microsoft Access, Office, Outlook, PowerPoint, Visio, Word |
I have a BAR TAB!!
By Jane H
Image via WikipediaYup! And I’ve been meaning to talk to you about it. As you know, tabs control the flow of text in your Word document when you use the Tab key on your computer keyboard. You can set Left, Right, Center, and Decimal tab stops to control your text placement. However, the Bar tab doesn’t control text placement. It does help you to quickly display a vertical bar, which can be used to visually define columns. Kind of nice when you don’t want to bother with creating a table. Read more
Filed Under Word |
Copy and Paste Techniques for Excel
By Jane H
Most people know how to do a basic copy and paste procedure within the same Microsoft application. But did you know that when you copy cells of data from Excel, the way you paste it into Word or PowerPoint will produce different effects?
In both the 2003 and 2007 versions of Microsoft Office, you will find not only a simple copy/Paste function, but the ability to paste Excel information into Word or PowerPoint as a Link or a Picture! When you paste the Excel information as a link, changes to the data will be reflected on the Word or PowerPoint file. Pasting information from Excel as a pictures ensures that no one changes the data on the Word or PowerPoint file. Read more
Filed Under Excel, PowerPoint, Word |
Keyboard Shortcuts in MS Office
By Sheri T
Here are some of my favorite shortcuts. If you feel like you can’t find any of your commonly used features now that you have MS Office 2007, all the keyboard shortcuts have remained the same.
Feel free to add your favorites to the list!
All of MS Office
| Ctrl-Home |
Move to the beginning of the file |
| Ctrl-End |
Move to the end of the file |
| Ctrl-x |
Cut |
| Ctrl-c |
Copy |
| Ctrl-v |
Paste |
| Ctrl-p |
Print |
| Ctrl-a |
Select All |
Excel
| F11 |
Charts the selected cells |
| Ctrl- + |
Inserts a new row or column |
| Ctrl- - |
Removes the selected row or column |
| Ctrl- * |
Select an entire block of information |
| Ctrl-PgDn |
Goes to the next sheet in the workbook |
| Ctrl-PgUp |
Goes to the previous sheet in the workbook |
Word
| Ctrl-Enter |
Inserts a page break |
| Shift-Enter |
When using bullets or numbering to stay at same point |
PowerPoint
| F5 |
Run the presentation from Slide 1 |
| Shift-F5 |
Run the presentation for the current slide |
| When running the presentation, type the number of the slide and press Enter to go to that slide |
Filed Under Excel, General, Office, PowerPoint, Word |
With the rollout of Office 2007 came a new default font and line spacing in Word; the Calibri font at 1.15 line spacing. If the corporation you work for requires a different font for all correspondence, you might possibly want to change the font for all new documents.
Font:
Click on the arrow in the bottom right of the Font group on the Home tab of the ribbon to bring up the Font Dialog box. Select the desired font and font size, then click on the Default button in the bottom left of the window. Click Yes to apply this change to all new documents created in Word from this point forward.
Line Spacing:
You change the line spacing in a similar way. Click on the arrow in the bottom right of the Paragraph group on the Home tab of the ribbon. Change the line spacing to Single. The spacing After a paragraph can also be set to 0pt. Click on the Default button along the bottom of the window; click Yes to make this a permanent change.
Now all new documents created from Word 2007 will have your desired font and spacing.
Filed Under General, Office, Word | 1 Comment
Eeeek - another acronym ? DDPS and SAM…
By Gerry V
That’s all that technology professionals need, another acronym to learn… more importantly, even when we know the acronym, what is the concept behind it ? DDPS stands for Desktop Deployment Planning Services, yet another service offering from Microsoft that provides software versioning migration planning and SAM (that’s Software Asset Management) as a component of their Software Assurance.
The process is relatively simple - the enterprise identifies a Microsoft Certified Partner that is certified in DDPS to conduct the audit - usually taking 2-5 business days of auditing and consulting. The resulting deliverable identifies a standardization plan and upgrade path that is tied (ideally) to corporate culture and objectives. Yes, this is somewhat of a “fox watching the hen-house” scenario since the Partner conducting the audit is paid by Microsoft for their investment of hours. The consulting hours are not the real attraction to the partner/vendor, in their case, the real upside is the potential sales opportunity of both licenses and services required to actually complete the prescribed upgrade.
Ultimately, DDPS is a valuable free service for any enterprise committed to a desktop upgrade/migration as long as the clients take the time to understand the results and ask the proper questions after the fact.
Filed Under Excel, InfoPath, Microsoft Access, Office, Outlook, PowerPoint, SA Benefits, Visio, Word |
Highest Rated Posts
- MS Project: The Difference Between Standard and Professional
(5 out of 5) - How To Print a SharePoint List (5 out of 5)
- View Your Web Site on Multiple Browers and OS Using BrowserShots.org (5 out of 5)
- PMP Passing Score? (5 out of 5)
- Default font and line spacing in Word 2007 (5 out of 5)
Sign up for the Springhouse Class Schedule
Our newsletter contains our current class schedule for the next two months.
