Outlook 2007 Calendar Tips
So yesterday I talked about Outlook Email tips, so I decided there were some interesting things to mention about calendaring.
In the Outlook 2007 Email tips blog post I mentioned how to create an appointment from an email.
Here are some of my favorite calendar tips:
1. If you deal with multiple time zones, you can display a total of 2 time zones when in Day or Week view. Right-click on the times that are displayed, select Change Time Zone. The top half of the window displays your time zone. Click the checkbox Show an additional time zone. Fill in the correct time zone and enter the Label of your choice.
2. If you don’t want to receive meeting request responses (possibly because it is a company wide meeting), on the Meeting tab in the Attendee grouping, click on the Responses button, uncheck Request Responses.
3. Send a reminder of the meeting by opening the original meeting, on the Meeting tab in the Attendee grouping, click on the Message to Attendees button, click on Reply to All with Message.
4. If you don’t want to figure out what the date for next Tuesday is, when selecting the date of the meeting, don’t click the down arrow, just type in the field: “next tuesday”!
press enter and…
Other examples: “tomorrow”, “3 weeks from today”, “one month from today”
5. You want to see the next 3 days, not the entire week nor just one day. In the calendar view on the To Do bar, hold down your mouse click and drag across the number of days you want to view.
6. If you deal with other countries that talk about the 33rd week, you can display the week number on your calendar (it will display on both the To Do bar as well as the month view of your calendar). Click on Tools / Options, click on the Calendar Options button, click the checkbox Show week numbers in the Month View and Date Navigator.
Guess those are my top ones for today. Read some of my other blog posts for other tips regarding Outlook, PowerPoint and Word.
Post some of your favorite tips in the comments section.
Have fun creating appointments and meetings!
Sheri
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